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REPORTS TO: General Manager -
Engineering
Position Summary:
You will
work with project managers, engineers, and key personnel in Design/Drafting,
Electrical/Instrumentation, and other areas to analyze the company's document
control needs and to develop and implement efficient and appropriate document
control strategies and procedures. Reports to General Manager Engineering.
Responsibilities
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Manage document control personnel and activities.
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Develop and implement Company’s information
management strategy.
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Develop and implement a computer based
filing/retrieval system for all documents.
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Develop functional document control procedures to
achieve Project objectives.
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Develop a document emergency back-up plan and
implement in conjunction with IT department.
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Ensure retrieval of paper documents is fast and
efficient.
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Ensure maintenance of all aspects of
documentation registers and records.
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Ensure Sign-out/return forms exist for controlled
documents and procedure is implemented.
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Coordinate with project personnel, vendors and
Client to resolve document management problems in a timely manner.
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Manage ongoing responsibility for archives and
control limited access to document files.
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Ensure that enquiries and requests are handled
efficiently and promptly.
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Ensure that all
documentation is recorded and fed through appropriate channels in an
accurate and timely manner.
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Under the direction of the
Project Engineer, ensures proper close-out of all projects with respect to
documentation.
Qualifications
1.
Minimum of 5
years experience in document control.
2.
Proven experience
in a technical or engineering environment.
3.
Completion of
secondary school diploma.
4.
Proven experience
in the supervision of staff.
5.
Strong
communication skills, both verbal and written.
6.
Strong
organizational and time management skills.
7.
The ability to
work both as part of a team or independently.
8.
Knowledge and
experience in the use of databases and electronic document management systems.
9.
Proficiency in Microsoft
Word and Excel.
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